Orange- HRM a new stride towards high quality service delivery

Based  on  provision included in paragraph (2,1and article12) of civil service Law  and the provision included in article (31) of civil servants law, implementation approach of the new pay and grading system and the procedure for creation and regulation of HRMIS, the mission and role of HRMIS of Civil Service have been stipulated.

The main objective of HRMIS Directorate of Civil Service is to rehabilitate, develop and provide HRMIS electronic services for establishment of a sustainable Civil Service in Afghanistan, enjoying full support and   confidence of the leadership of government towards development of human resource and delivery of effective and high quality service to citizens.

Our news letter reporter has had an interview with Engineer Khalilludin an Advisor of HRMIS Directorate of Civil Service on the status of work and activities of the department which is presented as follows:

Question: please throw some light on providing facilities and activities carried out in Directorate of HRMIS?

Answer:  existence of a favorable work environment for implementation of programs, capacity building, awareness raising and ensuring support for programs and success of HRMIS is counted a crucial need.

 According to him, the directorate has made great achievements through drafting of policy, strategy, and creation of an advisory board of HRMIS as well as holding of meetings with Committee of Coordination in area of HRMIS and identifying challenges of HRMIS towards utilization of the mentioned system.

 The advisor to the HRMIS described the achievements as follows:

  •  Designing and presentation of the new software ( Orange-  HRM) replaced with  the existing soft ware of HRMIS and drafting of a proposal for its standardization  based  Human resource management policy  and meeting the requirements of Ministries / Agencies in the country led by IARCSC.
  •  So far (28) Ministries and Agencies at central level have been brought under coverage of HRMIS among which currently (19) Ministries /independent agencies due to various factors ( shortage of personnel resources or failure in responsiveness  of the  system to their needs) can’t  utilize the system. It is worth mentioning that, in spite of the fact that two third of (2/3) of the civil servants of the government is comprised of local agencies

Despite existing financial and budgetary challenges in this regard, a memorandum of understanding for cooperation between IARCSC and IDLG was signed.

 In order to achieve the objective, necessary administrative preparations have been taken and work in this respect will begin in the near future.

  •   The new and modern  system of keeping personal record of civil servants  ( new filing system) will fill the place of  the old rotten system of keeping  the personal record of civil servant in (11) Ministries/ independent  agencies which covers(14437) personal record of  civil servants.
    • Installation processes of the new version (2.1) of HRMIS in (28) Ministries and independent agencies are underway as well as delivery of technical services; control and maintenance of electronic equipments needed for the   system take place continuously.
  • In order to build the technical capacity of civil servants, 26 training programs for (60) civil servants of HRMIS in Ministries /independent agencies have been conducted.

 Question: Please give specific explanations on the process of commencement of work and implementation practice of HRMIS in departments?

Answer: according to policy of HRMIS, in those Ministries and independent agencies where the new pay and grading system has been implemented.   Work is started officially with introduction of the working group    after signing of a memorandum of understanding for cooperation between Chairman of IARCSC and Minister or director of the agency.

 In accordance with business  procedures,(   civil servants ‘data collection procedure , civil servants’  data entry procedure, civil servants’  filing system  creation procedure, soft ware installation procedure and set up of hardware) The working group carries out  its assigned tasks and provides  a  report   of its work progression  to  directorate of HRMIS. And finally their work performances is controlled and directed by management of HRMIS Directorate.